Reports and documentation
Playground inspection report and Excel export
What the complete documentation contains, and when the Excel export is the one you actually want.
Updated
Short answer
The documentation gathers everything for the period you choose: the equipment, the inspection history, open and closed defects with their remedial actions, photographs and the next due dates. The PDF is made to be handed over; the Excel export gives you the same material as one sheet per section for further work.
How to do it in Lekko
The Documents page gives you the material in two forms: a finished PDF and an Excel export of the raw data.
The PDF
The PDF gathers everything in one place for the period you choose: the equipment, the inspection history, open and closed defects with their remedial actions, photographs, and the next due dates. It is made to be handed over as it is — print it, send it on, or file it.
The Excel export
The Excel export gives you the underlying data for further work. You choose which sections to include, and each section gets its own sheet in the workbook.
The content is deterministic — the same underlying data always produces the same document. You find Documents in the menu (on a phone, under “More”).
Background
What the documentation has to answer
The question rarely comes from an authority. It comes from an insurer after an accident, from a buyer's surveyor, or from a parent at the annual meeting. All three are asking the same thing: can you show that this was looked after?
- What equipment there was, and where.
- Which inspections were carried out, when and by whom.
- What was found, with a severity and ideally a photograph.
- What was done about it, by whom, and when it was closed.
The content is deterministic: the same underlying data always produces the same document. That matters when a document has been produced once and has to be produced again a year later — it should not have changed in the meantime.
Lekko builds on EN 1176 and EN 1177. It says that the equipment has been checked against those standards — not that any national requirement has been met. What makes the standard binding is national law, and that differs across the countries this market covers, so we do not claim to know what applies where you are.
Questions and answers
Is the inspector's report enough as documentation?
No, it covers one level of three. It shows the state of the playground on one day of the year. What shows that the site was looked after on the other days is your own log of routine visual and operational inspections.
How long should the records be kept?
For as long as the equipment is standing, and keep the main inspection reports after it has been removed. Questions about an accident can arrive long afterwards, and a piece of equipment's history is interesting across its whole life. Whether there is a fixed retention period is a national question, and there is no single answer across this market.
Sources
- EN 1176 and EN 1177 – CEN/TC 136 Sports, playground and other recreational facilities and equipment (CEN-CENELEC)
- CEN-CENELEC: European Standards, and how members adopt them nationally
This article gives a practical account of the requirements. It does not reproduce the standards EN 1176 and EN 1177, and it does not replace the annual main inspection by a competent person. If you are unsure what applies to your playground, ask a competent person or the relevant authority in your own country.
Less fuss. Lekko remembers.
Ready-made checklists built from EN 1176 and EN 1177, a reminder before every inspection, and a report you can hand over in one click.